Business Services

Welcome

The Bloustein School Office of Business Administration and Human Resources provides administrative support to enhance, encourage, and foster value, adding activity and initiatives that impact the teaching, research, and public service missions of the School. These include business affairs; budgeting and financial analysis; grant and contracts administration for pre- and post-award activity; human (faculty and staff) resources; organizational development; strategic planning; and institutional research.

Committed to providing administrative excellence and efficiency, the Business/HR staff strive to deliver client-focused services that are proactive, supportive, reliable, deliberate, responsive, cooperative, and trusted.


Bloustein Human Resources Services

The Bloustein HR staff serves as the intermediary in all personnel matters for the School with the university central human resources office (UHR). Our HR staff processes and coordinates new hires and appointments for regular faculty/staff and part-time staff including students, coadjutants, visiting scholars and hourly employees. We provide administrative support from job postings, tracking applicants in ROCS, collecting required documents to onboarding of new hires and setting them up for payroll. Contact hr_admin@ejb.rutgers.edu for any hiring or personnel inquiries or HR processing requests. All new hires must complete the onboarding process before starting any work.

For more information, please visit the Hiring Procedures and New Employees pages

Employment Verification

Rutgers University uses a third-party vendor, uConfirm, to verify employment status and salary history for employees. For student workers verification, please contact Student Employment at 848-932-8817. The Bloustein HR staff are not authorized to release any employee information to individuals or agencies outside of Rutgers. Please read the employment verification guidelines.


Procurement Services

The primary method for the purchasing of goods or services at Rutgers is a purchase order (PO). The process to obtain a purchase order is initiated via RU Marketplace by submission of a requisition and approval of the same. GOODS CANNOT BE ORDERED AND SERVICES CANNOT BE RENDERED PRIOR TO THE ISSUANCE OF A PURCHASE ORDER. A purchase order must be issued prior to the goods being ordered or services being rendered, except for alternate methods described in the University Procurement Services Procedures Manual.

The Procurement Office is active in negotiating contracts with suppliers to gain the best prices for commonly used goods and services. Check out the University-contract suppliers site to search for various products and service providers.

Please reach out to business_admin@ejb.rutgers.edu for your procurement requisition needs. Some purchasing requests may need more processing time and require more documentation. It is highly recommended that you contact us at least two weeks or more in advance for any purchase amount of $10,000 and over, service agreements, new vendors who are not in the system and conferences with registration deadlines. For more information, visit the Procurement page.

Purchasing FAQs


Travel Booking and Expense Reimbursement

Rutgers currently offers two options for faculty, staff, and students to book Rutgers-related travel. Employees and delegates must book Travel (air, train, car rental and hotel) travel using the Rutgers Travel Online Booking Tool (Concur), or by contacting Direct Travel, the Rutgers-approved travel agency, via RutgersTravel@dt.com or phone number 1-888-818-1067. Both options require approval from the Business Office.  Travel that is not booked using the Rutgers Travel Online Booking Tool or Direct Travel will not be considered Rutgers-related travel and will not be reimbursed.

Travelers can accrue individual frequent flyer/hotel loyalty points for bookings made through the booking tool or Direct Travel. Be sure to include frequent flyer/hotel loyalty account numbers when completing the traveler profile.

Watch the online travel booking tool demo here.

Expense Management

The University will reimburse individuals for reasonable, necessary, appropriate and approved travel and business expenses incurred in the performance of university business. An expense report must be submitted that adequately describes the expense as a necessary, reasonable, and appropriate business expense for the University, as further described in the University Procurement Services Procedures Manual.

Expense Management is the current online tool used to submit business expenses for reimbursement. For instructions on how to use Expense Manage System, click here.

Travelers must submit their expense report within 60 days after their return to the work site. However, travelers are encouraged to submit their expense reports as soon they return from their trip. This will give the business staff enough time to process all submissions before the 60-day window allowed by the University expires. Any expense report submitted beyond the 60-day time period will require an exception request explaining why the expense report was late. The letter must be approved by Bloustein’s Associate Dean of Administration.

For full travel and expense instructions and guidelines please see the Travel and Expense Reimbursement page.

Travel and Expense FAQs


Grants and Contracts Administration

The Dean’s Office Business Services team provide grants and contracts administration assistance to Bloustein School research faculty and staff. Principal investigators (PIs) are assigned Business Managers who provide administrative support on pre and post-award processes such as research proposal budget development, creating and maintaining boilerplate documents, routing research project proposals through the university proposal system (RAPSS) and post award fiscal management encompassing close-out summaries.

Business/grant managers handle the monitoring of grant expenses, account reconciliation and provide accurate financial reports for internal informational use by PIs and Center Directors as well as periodic external reports as required by individual sponsors. Business Managers also serve as liaisons between PIs and central offices such as Office of Research and Sponsored Projects, Research Financial Services, Procurement and Accounts Payable Department and Payroll Services Department.